Club Bylaws / Field Rules

You must be a current National AMA member to fly at the field.  This covers us with insurance, local liabilities, etc.  This is an inflexible rule.  Even if you are just anxious to try out a new holiday toy drone or plane.  You should have your AMA membership card with you, preferably visible (pinned to hat or shirt, etc.).  Any club member has the right to ask you to validate your current AMA membership at the field.

You must be a local club member to regularly use the field.  This is how we pay our local bills and maintain the venue.  Guest flyers (with current AMA membership) are welcome if accompanied by current members.  You are welcome to come out and try the field before you join.

Note: these rules and bylaws are currently under review for update and amendment

ARTICLE I: NAME
A. Name of AMA Club:
1. Pine Belt R/C Association Inc.

B. Location of Club:
1. Purvis-Oloh Road, Purvis Mississippi

ARTICLE II: PURPOSE
A. Purpose:
1. The purpose of the Pine Belt R/C Club is to provide a safe and organized location in which to fly radio controlled model aircraft.

ARTICLE III: MEMBERSHIP DEFINITION AND DUES
A. Requirements:
1. All members participating in flying activities shall have proof of current AMA membership.
2. All members shall comply with the current A.M.A. Safety Code.
3. All members shall comply with current flying field rules.
4. All members shall be willing to cooperate with other members in club activities.
5. Members may be paid $xx for grass cutting if coordinated with, approved by and done to the satisfaction of the field marshal.

B. Application for Membership:
1. An application must be properly completed.
2. Membership application shall be approved by a majority vote of the board before membership is granted.  If for any reason an applicant is not approved to join the club, the membership dues will be returned.
3. Application and dues received for a new member between October 1st to December 31st will carry over to the next calendar year.
4. Junior members shall be less than 19 years of age as of July 1st of the current year.
5. Membership applications shall be considered in the order submitted.  Open membership is limited to 50 individuals.  No applications shall be accepted once the open membership and the applications already accepted for open membership total 50.  During those periods in which applications are not being accepted, individuals desiring to join the club shall be placed on a membership waiting list.  As vacancies occur, applications shall be solicited from individuals on such waiting list in chronological order.
6. Family membership shall consist of two or more individuals residing within the same address.  Examples would include member and spouse, member and dependent, member and parent/or grandparent, or member and significant other.
7. Once approved for membership the new member must attend the next club meeting for induction and presentation to the membership.
8. Until the new member has passed solo testing his membership shall remain provisional. A provisional member shall not be allowed to fly gas , glow powered aircraft or electric powered airplanes over 3 pounds unless under supervision of  a non provisional  open member.
9. Solo testing is defined by the safety code of the club and administered and approved by the safety marshal or designated flight instructor.

C. Dues:
1. Open members shall pay yearly dues consisting of $125.00.  The club year is on a calendar basis beginning January 1st and ending December 31st.
2. The dues for junior members shall be one-half the dues of open-members.
3. The dues for family memberships are $xx.00.
4. All dues are payable to the treasurer no later than February 28th.  Any member who has not paid such dues by the February 28th deadline shall be dropped from the Club.
5. Special assessments may be made for site improvements with a 2/3rds majority vote of voting members.

D. Resignation:
1. Any member in good standing may resign his/her membership by giving written notice to the Club.
2. Membership fees and special assessments are not refundable.

E. Termination:
1. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.

F. Expulsion:
1. This section provides for enforcement of the Safety Rules that are related to flying activities or any other unacceptable behavior by an individual member or members.
2. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the membership if in the officer’s determination, such individual(s) willfully commits any act or omission which is a violation of any of the terms of these Bylaws, or the Rules of the AMA, or which is detrimental to the Club, the AMA, or to model aviation.

G. Disciplinary Action:
1. The Officers shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

H. Reinstatement:
1. A two-thirds (2/3) vote of the membership is required for reinstatement to the Club.

I. Membership guest policy:
1. A guest may fly a model aircraft at the field two times within a calendar year.  The officers can only grant special exceptions.
2. Any individual on the membership waiting list described shall be considered a guest.

ARTICLE IV:  OFFICERS
A. Elected/Appointed Officers:
1. Elected officers shall consist of President, Vice-President, Secretary, and Treasurer.
2. Appointed officers can consist of Field Marshall, Safety Marshall, Webmaster, flight instructors and others as deemed necessary.
3. The Officers collectively shall be referred to as “The Board”

B. Term of Office:
1. Officers are elected/appointed annually.
2. Appointed officer(s) are appointed by the Club President upon assumption of office and may be replaced at his/her discretion.

C. Officer’s Duties:
1. The President shall:
a. Preside at all club meetings.
b. Act as club spokesman in all matters pertaining to the club.
c. Appoint chairmen to all regular and/or special committees.
d. Appoint the Field Marshall, Safety Marshall, Webmaster, and others as deemed necessary.

2.  The Vice-President shall:
a. Assist the President.
b. Strive to maintain the current membership of the club.
c. Work to grow the membership of the club.
d. Assume all duties of the President in the event that the President is unable to perform such duties.

4. The Secretary shall:
a. Keep the minutes of all meetings.
b. Handle all club correspondence, as directed by the President.
c. Maintain a file of all-pertinent club correspondence, club attendance, insurance and records.
d. Assume the Treasurer’s duties as directed by the President, if the Treasurer is unable to perform such duties.

5. The Treasurer shall:
a. Collect all monies due.
b. Keep records of all monies received and disbursed by the club.
c. Pay all normal operating expenses and bills approved by the general membership and special expenditures not exceeding $100.00.
d. Assume the duties of the Secretary as directed by the President if the Secretary is unable to perform such duties.
e. Receive contributions and/or specially attained funds from any individual or institution.
f. Reconcile the financial accounts and records of the club as of December 31.

6. The Field Marshall shall:
a. Maintain the lawn schedule.
b. Monitor and arrange repair of equipment as needed.
c. Contact members for mowing duties, if deemed necessary.

6.    The Safety Marshall shall:
a. Meet with new members and distribute and discuss all safety rules.
b. Develop rules and insure all club members adhere to these rules.
c. Respond to grievances.
d. Suggest to the Elected Officers recommendations to improve safety.

7.   The Webmaster shall:
a. Produce and maintain the club website.
b. Assist in promotional activities for the club.

ARTICLE V:  MEETINGS AND PROCEDURES
A. Regular Meetings:
1. A regular club meeting shall be held by announcement.
2. A quorum shall be at least 4 officers plus any members of the membership.
3. A special meeting can be called by agreement of 5 open members.

B. Procedures:
1. The conduct of the meeting shall be in accordance with regular parliamentary procedures per Roberts Rules of Order.
2. The fiscal year of the Club shall be based on a calendar year.

C. Dissolution:
1. The duration of the Club shall be perpetual.
2. The club may be dissolved with the approval of a two-thirds (2/3) vote of the membership.
3. Upon the dissolution of the club, the Officers shall, after paying or making provision for the payment of all of the liabilities of the club, dispose of all the assets of the club exclusively for the purposes of the club in such manner to a charitable organization.

D. Board Functions
1. The board will meet with notice to board members as needed for planning of club business.
2. Any member can attend a board meeting and has the right to address the board .
3. Measures approved by the board require a simple majority.
4. Measures  proposed by the board requiring expenditure of more than $500 , an increase in dues or a change in the bylaws require a vote of the membership before taking effect.
5. Otherwise any decision by the board shall have the same effect as a vote by the membership until the next regular meeting of the club.
6. The board will serve as the safety committee and hear all complaints regarding safety violations.

ARTICLE VI:  RECORD KEEPING

A. Record Keeping:
1. All records are passed on when new officers are elected/appointed.

ARTICLE VII:  COMMITTEES

A. Committees:
1. Committees are formed when major projects are to be undertaken.
2. Results from the committees are presented to the general membership for discussion and approval.

ARTICLE VIII:  NOMINATIONS, ELECTIONS, AND RECALL
A. Nominations:
1. Nominations for elected officers shall be held during the June meeting.
2. Before a member can be nominated, he/she must either:
a. Be present at such meeting and consent to the nomination.
b. If not present, then have a signed statement, consenting to such nomination submitted at such meeting.

B. Elections:
1. The nominations are tabulated and put to a vote by the membership at the June meeting.
2. The newly elected officers will assume office starting with the July meeting.

C. Recall:
1. Elected officer(s) may be voted out of office by a two-thirds vote of the total membership .  Votes may be taken at the meeting and/or any electronic media.

ARTICLE IX:  MISCELLANEOUS PROVISIONS
To be determined later.

ARTICLE X:  AMENDMENT OF THESE BYLAWS

A. Proposed:
1. An amendment is proposed by the board or by any member at a regular club meeting for discussion.

B. Approval:
1. An amendment is proposed by a member in good standing making a motion and a second member seconding the motion.

C. Voting:
1. An amendment is then voted on by the club membership.  If approved by a simple majority of the total membership, it is then incorporated into the Club By-laws.

ARTICLE XI:  GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)
A.  Purpose:
1. The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed.
2. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Safety Board for its consideration by means of a Grievance Form.  The form is to be filled out and turned into the Safety Marshal who will serve as the ex officio Safety Board chairman.
3. The complainant is required to sign the grievance form.

B.  Initiation of a Complaint:
1. A grievance form will be filled out and turned into the Safety Marshall.
2. The Safety Marshall shall present the complaint to the board along with his recommendations for action.
3. The Board will consider all complaints and take action per this Article.

C.  First Violation:
1. Viewpoints of both complainants and accused will be considered.
2. Complainant’s name will be disclosed.
3. A verbal reprimand will be given to the accused by the Safety Marshall/Board.  This violation will be recorded in the Club’s records.  Flight privileges shall be suspended for one (1) week.

D.  Second Violation:
1. Complainant’s name will be disclosed.
2. The accused has the right to a written rebuttal, to be reviewed by the Safety Marshall/Board
3. If the Board so decides, the flying privileges of the accused will be suspended for thirty (30) days or a period deemed reasonable by the board not to exceed ninety (90) days.  Written notice of this shall be issued to the accused, the violation recorded in the Club’s records and a notation added to the website.

E.  Third Violation:
1. Safety Marshall/Board will notify the accused in writing and the club members via letter that the club will vote on the expulsion of the accused at the next meeting.
2. Said expulsion will last for a one-year minimum.  (Longer if deemed necessary by the Officers).
4. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the membership.
3. The expelled member may reapply for membership after the expiration of the expulsion time period.
5. The third violation will not be enforced unless the three violations are accumulated within a two-year period of time.

F.  Retaliation:
1. Any member receiving a Grievance, who directs any retaliation action against the person filing said grievance, will be subject to immediate expulsion from the club.  This is to include threats, intimidation, physical harm, intentional equipment damage, filing of false grievance reports or any other action deemed to be retaliatory by the Club Officers.

Pine Belt R/C Club Grievance Form
Date: ____________________ Time: _______________________
Nature of Violation:
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Signature: _____________________________________
Witness: ______________________________________
Additional Witnesses (not required):
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